Church Guidance on who can hire our rooms

We cannot accept bookings for Hen do’s, Stag do’s, other religious ceremonies, student (18+) parties, live music gigs and events which finish after 11pm. Nothing but Christian worship or prayer can occur in the church, and no Christian worship can occur without express permission of the Vicar.

If you are interesting in hiring our rooms either for a one off or long term, please get in touch via email on bookings@stpaulscambridge.org.uk or call us 01223 576899.

What we need from you:

- Acceptance of our Terms & Conditions. By placing a booking you are accepting these terms and conditions and will abide by them.

- Please read our and Safeguarding Provisions document.
- First and last name

- Phone number and email address

- Date you wish to book and times PLEASE INCLUDE TIME FOR SET UP AND CLEAR DOWN

- As much detail as possible about the event you wish to hold, especially expected guest or visitor numbers and type of event.

- Any extras you require (piano, audio visual etc.)

- Which room/s you wish to hire

- Private or organisation/charity/business booking (charities must be registered)

- Expected guest or visitor numbers

- Type of event and or activities.

- Please note we require each hirer to complete their own risk assessment of their event. If you already have a risk assessment feel free to send your copy over. Outside of one-off hirers (such as birthdays and weddings) we require all third-party groups that use the building have their own Public Liability cover in place for their activities.

- Will food/drink be consumed and also will alcohol be consumed.

- The rooms must be left clean and as you found them.

MISSING INFORMATION MAY DELAY YOUR BOOKING

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What Happens Next:

1) Our team will review your booking and risk assessment then confirm the booking.

2) We will send you your invoice including a security deposit against damage between £100-£200 depending on the booking. Please note your booking is not confirmed until we receive payment in full.

3) We will send you your unique door code for entry during your booking. This will only work at the exact times of your booking. Please note, our Centre is not staffed 24/7 and therefore when your booking takes place there may not be a member of staff on site. However each hirer will have a unique code which only works for their period of booking, therefore staff will be aware when each hirer is entering and exiting the hall. If a hirer stays in the building past their time of booking we will be obliged to charge an extra fee which will be taken from their deposit.

There is also an FAQ which is a useful read before making a booking